This is FinUnions’ Privacy and Data Protection Statement in accordance with the EU General Data Protection Regulation (GDPR). Completed on 1.1.2021. Last modification 16.11.2022.
1. Data Controller
FinUnions, Boulevard du Roi II, 5, 1210 Bryssel
2. Contact person responsible for the register
Marie Sandberg-Chibani, firstname.lastname@example.org, tel +32 492 08 01 39.
3. Name of the register
FinUnions contact information register, marketing and stakeholder register (for events), online service user register, newsletter member register.
4. Legal basis and purpose of personal data processing
The legal basis for processing personal data under the EU General Data Protection Regulation is
– the consent of the individual (documented, freely given, specific, informed and unambiguous)
– a contract to which the data subject is a party
– the law
– the performance of a public task (based on what), or
– a legitimate interest of the controller (e.g. pre-contractual customer relationship, employment relationship, order).
The purpose of processing personal data is to communicate with customers, maintain customer relations, marketing.
The data will not be used for automated decision-making or profiling.
5. Data content of the register
The data to be recorded in the register are: person’s name, title, company/organisation, contact information (phone number, email address, address), website addresses, social media accounts/profiles, information about ordered services and changes, billing information, other information related to the customer relationship and services.
The data will only be kept for as long as necessary for the purpose for which it was collected. The IP addresses of visitors to the website and cookies necessary for the functioning of the service are processed for legitimate interests, such as ensuring data security and collecting statistical data on visitors to the site in cases where they can be considered as personal data. Third-party cookies will be subject to separate consent where necessary.
6. Regular sources of information
The information stored in the register is obtained from the customer through, for example, messages sent via web forms, email, telephone, social media services, contracts, customer meetings and other situations where the customer discloses their information.
Information on contact persons of businesses and other organisations may also be collected from public sources such as websites, directory services and other businesses.
7. Regular disclosures and transfers of data outside the EU or the EEA
The information is not regularly disclosed to other parties. Information may be published to the extent agreed with the customer.
Data may also be transferred outside the EU or EEA by the controller. Data will not be transferred to the United States without the express consent of the data subjects.
8. Principles of register protection
The register is processed with due care and the data processed by the information systems are adequately protected. When register data is stored on Internet servers, the physical and digital security of their hardware is adequately ensured. The registrar shall ensure that stored data, server access rights and other information critical to the security of personal data are treated confidentially and only by employees whose job description includes this.
9. Right of inspection and right to request correction of information
Every person in the register has the right to check the information stored in the register and to request the correction of any inaccurate information or the completion of incomplete information. If a person wishes to check or request rectification of the data stored about him or her, the request must be sent in writing by e-mail to the data controller. If necessary, the controller may ask the applicant to prove his or her identity. The controller will respond to the customer within the time limit set by the EU General Data Protection Regulation (usually within one month).
10. Other rights related to the processing of personal data
A person in the register has the right to request the erasure of personal data concerning him or her from the register (“right to be forgotten”). Data subjects also have other rights under the EU General Data Protection Regulation, such as the restriction of processing of personal data in certain situations. Requests should be sent in writing by email to the controller. If necessary, the controller may ask the applicant to prove his or her identity. The controller will respond to the customer within the time limit set by the EU General Data Protection Regulation (usually within one month).