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This is FinUnions’ Privacy and Data Protection Statement in accordance with the EU General Data Protection Regulation (GDPR). Completed on 1.1.2021. Last modification 16.11.2022.

1. Data Controller

FinUnions, Boulevard du Roi II, 5, 1210 Bryssel

Email: finunions.org@gmail.com

2. Contact person responsible for the register

Marie Sandberg-Chibani, marie.sandberg-chibani@finunions.org, tel +32 492 08 01 39.

3. Name of the register

FinUnions contact information register, marketing and stakeholder register (for events), online service user register, newsletter member register.

4. Legal basis and purpose of personal data processing

The legal basis for processing personal data under the EU General Data Protection Regulation is
– the consent of the individual (documented, freely given, specific, informed and unambiguous)
– a contract to which the data subject is a party
– the law
– the performance of a public task (based on what), or
– a legitimate interest of the controller (e.g. pre-contractual customer relationship, employment relationship, order).

The purpose of processing personal data is to communicate with customers, maintain customer relations, marketing.

The data will not be used for automated decision-making or profiling. 

5. Data content of the register

The data to be recorded in the register are: person’s name, title, company/organisation, contact information (phone number, email address, address), website addresses, social media accounts/profiles, information about ordered services and changes, billing information, other information related to the customer relationship and services.

The data will only be kept for as long as necessary for the purpose for which it was collected. The IP addresses of visitors to the website and cookies necessary for the functioning of the service are processed for legitimate interests, such as ensuring data security and collecting statistical data on visitors to the site in cases where they can be considered as personal data. Third-party cookies will be subject to separate consent where necessary.

6. Regular sources of information

The information stored in the register is obtained from the customer through, for example, messages sent via web forms, email, telephone, social media services, contracts, customer meetings and other situations where the customer discloses their information.

Information on contact persons of businesses and other organisations may also be collected from public sources such as websites, directory services and other businesses.

7. Regular disclosures and transfers of data outside the EU or the EEA

The information is not regularly disclosed to other parties. Information may be published to the extent agreed with the customer.

Data may also be transferred outside the EU or EEA by the controller. Data will not be transferred to the United States without the express consent of the data subjects.

8. Principles of register protection

The register is processed with due care and the data processed by the information systems are adequately protected. When register data is stored on Internet servers, the physical and digital security of their hardware is adequately ensured. The registrar shall ensure that stored data, server access rights and other information critical to the security of personal data are treated confidentially and only by employees whose job description includes this.

9. Right of inspection and right to request correction of information

Every person in the register has the right to check the information stored in the register and to request the correction of any inaccurate information or the completion of incomplete information. If a person wishes to check or request rectification of the data stored about him or her, the request must be sent in writing by e-mail to the data controller. If necessary, the controller may ask the applicant to prove his or her identity. The controller will respond to the customer within the time limit set by the EU General Data Protection Regulation (usually within one month).

10. Other rights related to the processing of personal data

A person in the register has the right to request the erasure of personal data concerning him or her from the register (“right to be forgotten”). Data subjects also have other rights under the EU General Data Protection Regulation, such as the restriction of processing of personal data in certain  situations. Requests should be sent in writing by email to the controller. If necessary, the controller may ask the applicant to prove his or her identity. The controller will respond to the customer within the time limit set by the EU General Data Protection Regulation (usually within one month).

Strengthening of the EWC Directive is necessary        

FinUnions supports the Commission’s goal to revise the European Works Council Directive. The Commission published its proposal for the revised directive on January 24, 2024.

The task of European Works Councils (EWCs) is to provide employees with influence in large multinational companies where important strategic decisions are made at the company’s European headquarters. Their purpose is to ensure that despite economic globalization, workers’ rights to information and consultation in decision-making are respected. It is a form of transnational cooperation. Finland has a significant number of EWC companies on a European scale. A considerable number of Finnish employees in various sectors are represented through the EWC system.

The proposed changes to the directive aim to facilitate the establishment of European Works Councils in multinational companies. It is also necessary to clarify the regulation regarding the matters on which European Works Councils need to be informed and consulted. The Commission aims to promote timely information and consultation of workers the changes and ensure that EWCs have the necessary conditions to carry out their tasks. The purpose is also to strengthen gender equality in EWCs.

FinUnions and European trade union confederations consider the strengthening of the directive necessary. Currently, the directive does not ensure workers’ rights as of timely access to information and consultation. Consultation often occurs too late in the process. Additionally, excessive confidentiality has limited consultation rights and information sharing. There have also been problems in determining which issues are considered transnational, or within the scope of the European Works Council’s responsibilities, and how the impacts or potential impacts of the issue are assessed. The sanction system related to non-compliance with regulations is inadequate, and the legal protection process is complex. The sanction system should be clearly outlined in the directive, as it supports the implementation of the directive’s purpose in all EU/EEA countries.

The Central Organisation of Finnish Trade Unions (SAK) and the Finnish Confederation of Professionals (STTK) will form a more comprehensive opinion on the details of the directive as the directive is making progress, considering also the influencing and preparatory work of the European Trade Union Confederation (ETUC).

Additional information:

• Susanna Salovaara, Head of Office, FinUnions, +32 488 479 508, susanna.salovaara@finunions.org

• Pekka Ristelä, Head of International Affairs, SAK, +358 40 5468781, pekka.ristela@sak.fi

• Maria Häggman, Head of International Affairs, STTK, +358 40 148 9091, maria.haggman@sttk.fi